Bill Patterns

The Patterns tab shows learned bill allocation rules. These rules help Rebased code future uploaded bills to the right account and GST code.

What patterns do

When you upload a bill, Rebased reads each line item and suggests an expense account and tax code. If you correct a clear item line and save the bill, Rebased can remember that allocation for next time.

Example:

Supplier	Item	Learned allocation
Painttech SA	VALSPAR INDUSTRIAL ETCH WHITE 4L	Motor Vehicles - Cost, GST

The next time a matching item is uploaded for that supplier, Rebased can apply the stored pattern automatically.

Pattern statuses

Status	Meaning
Active	Applies automatically to matching future uploads when confidence is high enough.
Candidate	Visible for review but not applied automatically yet. Usually used for generic or uncertain lines.
Disabled	Kept for history but not applied.

Clear item corrections become active immediately. Generic one-word lines such as “Freight”, “Service”, or “Fee” may stay as candidates unless you explicitly choose to remember them.

Where patterns appear

You can see patterns in:

the Patterns tab in Bills & Purchases
the Stored bill patterns card inside the Bill Editor
supplier-specific pattern views where available

Managing patterns

From the Patterns tab or pattern card you can:

Edit the account, GST code, confidence, or status
Disable a pattern so it no longer applies
Delete a pattern if it should be removed completely

Disabling is usually better than deleting when you want to keep an audit trail.

When to check patterns

Review patterns when:

an uploaded bill was coded to the wrong account
a supplier sells items that belong in different expense categories
a generic line such as freight or service should not apply automatically
a bookkeeper wants to confirm what Rebased has learned

Bills Tab - Upload and manage bills
Bill Editor - Correct bill line coding and review stored patterns
Suppliers - Manage supplier details