Team Settings

The Team Settings page configures your payroll, leave, timesheet, and payment preferences.

Payroll settings

Pay periods

Configure how often you pay employees:

Choose your pay frequency carefully — changing it after pay runs have been created requires careful planning.

Pay run approval

Set up your approval workflow:

• Require approval — whether pay runs need sign-off before processing
• Approvers — which users can approve pay runs
• Notifications — email alerts for pending approvals

Default pay rates

Set organisation defaults for new employees:

• Hourly rate — base rate for hourly workers
• Salary — default annual salary
• Award — link to a modern award for automatic rate lookup

Payment settings (ABA configuration)

Configure your bank details for ABA file generation. This allows you to download batch payment files from the Pay & Lodge page and upload them to your internet banking.

Required fields

Getting your Direct Entry User ID

Contact your bank to set up Direct Entry (batch payment) access. They will provide:

• A 6-character Direct Entry User ID
• Your bank code (3-letter identifier)
• Confirmation that your account is enabled for Direct Entry

Shared configuration

ABA settings are shared between payroll and bill payments. Once configured, you can generate ABA files for both employee wages and supplier payments.

STP (Single Touch Payroll)

STP is lodged per pay run, not from a separate “connect” screen in Team Settings. After you mark wages paid, open Pay & Lodge on the pay run and lodge through the ATO Reporting (STP) section. Submissions are sent through the Ozedi gateway (enabled for your organisation by your administrator).

STP SSID & ATO Access Manager (one-time setup) — required

Before you can lodge production STP from Rebased, your business must complete a one-time ATO authorisation. The STP SSID & ATO Access Manager card on Team → Settings walks you through it.

If this setup is incomplete, Team → STP shows a banner and pay-event lodgement is blocked in production.

Why this is required: From June 2026 the ATO requires every business to nominate their Sending Service Provider (SSP) in Access Manager using a Software ID (SSID) issued by that SSP. For Rebased, the SSP is OZEDI and the SSID is issued by Ozedi against your ABN.

You don’t need an Ozedi account. Rebased registers your ABN with Ozedi for you via API and shows you the SSID. The only step you have to do manually is nominate OZEDI in ATO Access Manager — that one is a legal requirement and the ATO only accepts it from you (specifically, the business’s principal authority — typically a director or public officer — signing in to Access Manager with their own myGovID/myID), or from a registered tax or BAS agent acting for the business. Rebased cannot do this step on your behalf; the ATO does not allow it.

Three steps:

1. Register with Ozedi — On Team → Settings, scroll to STP SSID & ATO Access Manager and click Register with Ozedi. Rebased calls the Ozedi API on your behalf, registers your ABN, retrieves the SSID, and stores it on your business. No account numbers, no tiers, no Ozedi sign-up — just one button.
2. Notify the ATO in Access Manager — Click Copy next to the SSID, then open ATO Access Manager  and sign in with your myGovID/myID as the business’s principal authority (or have your registered tax/BAS agent do it).
   • In Access Manager, go to My business → Manage credentials → Hosted Software Service (the wording varies; look for the option to nominate a hosted SBR software provider).
   • Search for OZEDI and select it.
   • Paste the SSID from Rebased when prompted.
   • Save the nomination.
3. Confirm in Rebased — Return to Team → Settings → STP SSID & ATO Access Manager and tick “I have notified the ATO in Access Manager using this Ozedi SSID.” Rebased records the attestation and unlocks production STP lodgement.

Refresh SSID — If you ever need to re-sync the SSID from Ozedi (e.g. you changed business details), click Refresh SSID. The SSID itself rarely changes for an unchanged ABN.

Sandbox / EVTE environments — Access Manager confirmation is not required to lodge in sandbox. The setup card tells you when you’re in sandbox.

SSID mismatch warning — If Rebased detects that the SSID stored for your business is inconsistent across our internal accounts, the card shows a mismatch warning. Click Refresh SSID first; if it persists, contact support.

Who can complete Access Manager? Only the principal authority for the business (typically a director or public officer) using their own myGovID/myID, or a registered tax or BAS agent acting for the business. Standard authorisations granted in Access Manager apply to other staff but only the principal authority can nominate an SSP.

Need a hand? Access Manager is an ATO product, not a Rebased one. If you can’t sign in or can’t find the OZEDI entry, the ATO’s Access Manager help line is the right place to start.

Before you submit

• ABN — correct in your business / company details (ATO records must match).
• Employees — every AU payee must have either a TFN (real, or the ATO placeholder 111 111 111 / 000 000 000) or a TFN exemption on file, plus residential address and tax settings. See Team Members → Tax File Number and Payroll troubleshooting.
• Pay run status — must allow STP (typically after wages are marked paid).

What each STP submission includes

Each submission reports (among other items):

• Gross pay and PAYG per employee
• Superannuation contributions
• Year-to-date totals where applicable
• Allowances and deductions as modelled in the product

Submit, Update, and EOFY finalisation

These STP actions happen from the pay run, not from Team Settings:

If a user sees an EOFY finalisation reminder after 30 June, that is a prompt to review year-end STP completion. It does not submit to the ATO by itself.

Leave settings

Leave types

Configure the leave types available to your employees:

Annual Leave

• Accrual rate — hours accrued per pay period
• Default entitlement — 4 weeks per year (full-time)
• Leave loading — 17.5% if applicable

Personal/Sick Leave

• Entitlement — 10 days per year
• Accrual — per year or per pay period
• Carry over — unlimited by default under NES

Other leave types

• Long service leave (state-based rules)
• Parental leave
• Compassionate leave
• Community service leave

Leave policies

Configure rules for your organisation:

• Notice required — how many days notice for annual leave
• Medical certificate — required after a certain number of consecutive days
• Negative balances — whether employees can go into negative leave
• Cash out — whether annual leave can be cashed out (subject to conditions)

Timesheet settings

Approval workflow

• Require approval — timesheets need manager sign-off
• Approver roles — who can approve timesheets
• Auto-approve — optionally auto-approve after a set period

Default hours

• Standard day — default hours per day (e.g. 7.6 hours)
• Standard week — default hours per week (e.g. 38 hours)
• Part-time — pro-rata calculation for part-time employees

Overtime

• Threshold — hours per week before overtime applies
• Rates — multipliers for overtime (e.g. 1.5x, 2x)
• Calculation — automatic based on threshold or manual entry

Notifications

Email alerts

Configure who receives notifications:

Recipients

Set notification recipients by role:

• Admins — receive all notifications
• Payroll officers — pay run and STP notifications
• Managers — timesheet and leave notifications
• Employees — their own payslip and leave notifications

Security and access

Role permissions

Control who can perform team actions:

Best practices

Initial setup

1. Choose your pay frequency (hard to change later)
2. Configure ABA bank details for batch payments
3. Confirm business ABN and employee payroll data for STP readiness
4. Configure leave types and policies
5. Set approval workflows
6. Run a test pay run to verify everything works

Regular review

• Review settings when the SG rate changes (1 July each year)
• Update for any award rate changes
• Check tax tables are current
• Before lodging, confirm STP still succeeds from Pay & Lodge if your administrator changes environment settings

Troubleshooting

Can’t change pay period

• Check there are no active or draft pay runs
• Complete or delete pending pay runs first
• Contact support if the option is greyed out

Leave not accruing

• Check leave accrual settings for the leave type
• Verify the employee’s start date is correct
• Ensure pay runs are being fully completed (not just processed)

STP submission fails or won’t start

• Confirm the pay run’s ATO Reporting (STP) section is being used from Pay & Lodge (after wages marked paid)
• Verify your business ABN matches ATO records
• Review the error message on Pay & Lodge; fix employee data (TFN, address, tax) if indicated — note a missing TFN and missing exemption will block lodgement (see Team Members → TFN)
• Ask your administrator that Ozedi STP credentials are configured for your Rebased environment
• If there has never been an accepted lodgement for that pay run, use the original submission path rather than STP Update

STP banner: “Setup required” / “SSID missing” / “Access Manager not confirmed”

• SSID missing — Open Team → Settings → STP SSID & ATO Access Manager and click Register with Ozedi.
• Access Manager not confirmed — Complete the nomination in ATO Access Manager  using the displayed SSID, then tick “I have notified the ATO in Access Manager using this Ozedi SSID.” in Rebased. Only the principal authority (or a registered tax/BAS agent) can complete the Access Manager step.
• SSID mismatch — Click Refresh SSID. If the warning persists, contact support; do not lodge production STP until the SSID is consistent.
• Sandbox/EVTE — Access Manager confirmation is not required in sandbox; the card shows a sandbox note when applicable.

ABA file not generating

• Verify all Payment Settings fields are filled in
• Check your Direct Entry User ID is exactly 6 characters
• Ensure the Account Name is 26 characters or fewer
• Verify at least one employee has bank details on file

Related pages

• Payroll — uses these settings for pay runs and ABA files
• Timesheets — affected by timesheet settings
• Leave — policy configuration
• Superannuation — SG rate and fund settings