Reports

Financial and operational insights from your accounting data. Generate reports to understand your business performance, tax obligations, and receivables.

Overview

The Reports module provides comprehensive financial and operational reporting powered by your journal entries. All reports are generated from your actual accounting data, ensuring accuracy and up-to-date information.

Report categories

Accessing reports

1. Click Reports in the main navigation
2. Select a report tab from the scrollable menu
3. Set your date range and reporting basis
4. Click Generate Report

Report controls

Every report has consistent controls for filtering and comparison:

Date range

• Start date — Beginning of report period
• End date — End of report period
• Presets — Quick select: This Month, This Quarter, This Financial Year, Last Financial Year

Reporting basis

Default: Your business setting (accrual for most businesses)

Comparison period

• No comparison — Show current period only
• Previous period — Compare to the period immediately before
• Previous year — Compare to the same period last year

Comparison reports show:

• Current period amount
• Comparison period amount
• Dollar change
• Percentage change

Primary reports

Profit & Loss

Shows revenue, expenses, and profit over a period.

Sections:

• Revenue (Operating and Non-Operating)
• Cost of Goods Sold
• Gross Profit (calculated)
• Expenses (Operating, Administrative, Finance)
• Net Profit (calculated)

Learn more: Profit & Loss Report

Balance Sheet

Snapshot of your financial position at a specific date.

Sections:

• Assets (Current, Fixed, Intangible, Other)
• Liabilities (Current, Non-Current)
• Equity (Contributed Capital, Retained Earnings)

Validation: Assets = Liabilities + Equity (must balance)

Learn more: Balance Sheet

Aged Receivables

Who owes you money and how overdue.

Aging buckets:

• Current (not yet due)
• 1-30 days overdue
• 31-60 days overdue
• 61-90 days overdue
• 90+ days overdue

Learn more: Aged Receivables

Aged Payables

Who you owe money to and when payment is due.

Aging buckets:

• Current (not yet due)
• 1-30 days overdue
• 31-60 days overdue
• 61-90 days overdue
• 90+ days overdue

Learn more: Aged Payables

Tax Summary (GST/VAT/Sales Tax)

Tax collected and paid for the period.

Sections:

• Tax Collected (from sales)
• Tax Paid (on purchases)
• Net Tax Payable or Refundable

Region-specific names:

• AU: GST Summary
• UK: VAT Summary
• US: Sales Tax Summary
• CA: GST/HST Summary

Learn more: Tax Summary

Secondary reports (via More tab)

Trial Balance

List of all accounts with debit and credit balances.

Purpose: Verify that Total Debits = Total Credits

Learn more: Trial Balance

General Ledger

Detailed transaction history by account.

Shows:

• All journal entries affecting each account
• Running balance
• Source of each transaction

Learn more: General Ledger

Cash Flow Statement

Movement of cash over a period.

Sections:

• Operating Activities
• Investing Activities
• Financing Activities

Learn more: Cash Flow Statement

Sales by Customer

Revenue breakdown by customer.

Columns:

• Customer name
• Invoice count
• Total revenue
• Percentage of total sales

Learn more: Sales by Customer

Purchases by Supplier

Spending breakdown by supplier.

Columns:

• Supplier name
• Bill count
• Total purchases
• Percentage of total spend

Learn more: Purchases by Supplier

Invoice Summary

List of all invoices with status and balances.

Filters: Date range, status, customer

Learn more: Invoice Summary

Bill Summary

List of all bills with status and balances.

Filters: Date range, status, supplier

Learn more: Bill Summary

Tax Code Summary

Breakdown of transactions by tax code.

Columns:

• Tax code
• Tax name
• Transaction count
• Taxable amount
• Tax amount

Learn more: Tax Code Summary

BAS Preparation (AU only)

Data for your Business Activity Statement.

Sections:

• G1: Total sales
• 1A: GST on sales
• 1B: GST on purchases
• Net GST payable/refundable

Learn more: BAS Preparation

Exporting reports

CSV export

All reports support CSV export:

1. Generate the report
2. Click Export dropdown
3. Select CSV
4. File downloads automatically

Naming: {ReportName}_{YYYY-MM-DD}.csv

Planned exports (coming soon)

• PDF — Formatted report with business branding
• Excel — Native Excel format with formulas

Financial year defaults

Reports default to your current financial year based on your business region:

To change date range: Use the date pickers or select a preset (This Month, This Quarter, etc.)

Report data sources

All reports are generated from your journal entries (general ledger), ensuring consistency across all reports:

• Financial reports — Journal entries grouped by account
• Operational reports — Source documents (invoices, bills) plus journal data
• Tax reports — Tax-related journal entries and source documents

Best practices

Before generating reports

• Reconcile bank accounts — Ensures complete transaction data
• Post all draft transactions — Drafts don’t appear in reports
• Verify date range — Check you’re looking at the right period

Using reports

• Compare periods — Use comparison to spot trends
• Export for analysis — CSV for spreadsheet analysis
• Check balances — Trial Balance should always balance (Debits = Credits)
• Verify P&L ties to Balance Sheet — Net profit flows to Retained Earnings

For tax time

• Run GST/Tax Summary for your BAS period
• Run BAS Preparation report (AU) to verify figures
• Reconcile before lodging to ensure accuracy
• Keep exported reports as records

Troubleshooting

Report shows no data

• Check date range includes transactions
• Verify reporting basis (accrual vs cash)
• Ensure transactions are posted (not draft)
• Check transactions exist in the source modules (Invoices, Bills, Bank)

Numbers don’t match expectations

• P&L seems wrong — Check reporting basis (accrual includes unpaid invoices)
• Balance Sheet unbalanced — Contact support (should always balance)
• Tax Summary incorrect — Verify tax codes on transactions
• Aged AR/AP wrong — Check invoice/bill due dates

Comparison period wrong

• Verify system date is correct
• Check your region’s financial year start
• Previous period calculates based on your selected dates

AU-specific notes

BAS reporting

• Use Tax Summary for quarterly BAS figures
• Use BAS Preparation report for detailed breakdown
• GST on sales = Box 1A
• GST on purchases = Box 1B
• Always reconcile bank accounts before BAS to ensure complete data

EOFY preparation

Before June 30:

• Run all reports for the financial year
• Reconcile all bank accounts
• Verify all invoices and bills are correctly coded
• Export reports for your accountant

Related pages

• Chart of Accounts — Manage your accounts
• Bank Reconciliation — Reconcile before reporting
• Invoices — Create and manage invoices
• Bills — Create and manage bills
• Tax — Tax settings and BAS lodgment

Last updated: February 24, 2026