STP Overview
Team → STP is where you check each employee’s Single Touch Payroll (STP) finalisation status, run year-end finalisation, and review the full STP filing history for your business.
Pay-run STP submissions (for each pay event) are still lodged from Pay & Lodge on the pay run itself. This page is specifically for year-end finalisation and status.
What you’ll see
Column headers
Two financial years are shown side-by-side. A small chip tells you where each year is in its lifecycle:
- closed DD Month YYYY (mint) — the year has ended and is ready for finalisation.
- current (lavender) — the year is still in progress. You can still finalise mid-year if required (e.g. all staff have left), but the usual pattern is to wait.
The columns automatically advance on 1 July each year — you don’t need to configure anything.
Status per employee
Each employee row shows one of the following states per FY:
| State | What it means |
|---|---|
| Finalise (mint-outline button) | Not yet finalised — click to lodge. |
| Submitted (lavender pulsing dot) | Lodged with the ATO; waiting for acceptance. The page auto-refreshes every 10 seconds while anything is in-flight. |
| Finalised (mint pill) | The ATO has accepted the finalisation event. Employee’s income figures will pre-fill in their tax return. |
| Retry (lavender triangle) | The ATO rejected the last attempt. Hover to see the reason; click to re-lodge. |
| — | Employee was not active during that FY. |
Bulk actions
If more than one employee is pending for a given FY, a Finalise all N for FY 20XX-XX button appears above the table, scoped to that specific column. This avoids any ambiguity about which year you’re finalising when both columns have pending rows (the classic post-1-July scenario).
How to finalise
- Open Team → STP.
- Wait for the current chip to switch to closed on 1 July. (You can finalise mid-year — see the warning in the confirmation modal — but most businesses wait for the year to end.)
- Click Finalise on an individual row, or Finalise all N for FY 20XX-XX to do the whole column in one go.
- Confirm in the modal. The copy adapts to whether the FY is closed (standard) or still current (cautionary).
- The ATO receives each employee’s cumulative year-to-date totals with
FinalI=true. No wages, tax, or super are paid — this is purely a finalisation event. - The row flips to Submitted, then to Finalised once the ATO acknowledges it (typically within a minute).
Re-finalising
Sometimes you need to re-send a finalisation event. Common reasons:
- Year-to-date figures were corrected after the first finalisation.
- A late adjustment pay went out after you thought the year was closed.
- The ATO asked you to re-send.
How to re-finalise:
- Hover over an employee’s row where the FY column shows Finalised.
- A small ↻ Re-finalise link appears next to the Finalised pill.
- Click it. A confirmation dialog opens asking for a reason — this is required (minimum 4 characters) and is saved in the audit trail.
- Click Re-finalise anyway to lodge a fresh finalisation event.
The ATO treats the latest final event as authoritative (“last event wins”), so the new figures will replace the earlier ones. No special process is needed on your side — the employee simply sees the updated figures at tax time.
If none of the reasons above apply, you probably don’t need to re-finalise. The Re-finalise link is intentionally subtle so it doesn’t get clicked by accident.
Retrying a rejected finalisation
If the ATO rejects a finalisation, the cell shows a Retry button. Hover over it to see the ATO’s rejection reason. Fix whatever the ATO flagged (usually on the employee’s profile — e.g. missing address, wrong TFN), then click Retry. The system cleans up the rejected record and lodges a fresh event.
Filing history
Below the employee table, every STP submission your business has ever lodged is listed newest-first, with:
- The pay period covered.
- The number of employees in the event.
- Current status — Queued, Filed, or Error.
- The submission timestamp.
Click a row to open the associated pay run (for regular pay-event submissions).
Migrating from another payroll provider mid-year?
Have your previous provider finalise year-to-date payments in their system before your first Rebased pay run. Employees will then receive two Income Statements for the transition financial year — one from each provider — which they combine on their tax return. Rebased only finalises the YTD figures it has in its own records.
Related pages
- Payroll — pay run lifecycle, Pay & Lodge, and pay-event STP submission.
- Team Members — employee profiles (make sure addresses, TFNs, and employment dates are complete before finalising).
- Superannuation — super contributions and fund management.