Batch Payments

Pay multiple bills in one workflow. Select the bills you want to pay, create a batch payment, and optionally download an ABA file to upload to your bank. You get one bank transaction, one journal entry, and remittance advice grouped per supplier (not per individual bill).

Creating a Batch Payment

Go to Bills & Purchases and open the Bills tab.
Set the status filter to Awaiting Payment so only payable bills appear.
Select bills using the row checkboxes (or use Select All in the table header for everything visible).
Click Pay X Bills in the toolbar (X is the number of selected bills).
The Batch Payment modal opens so you can confirm details and choose how to pay.

Use the modal to set payment details and review what will be included:

Payment Date: The date recorded for the payment (and used for accounting where applicable).
Pay From Account: Choose the bank account the payment is drawn from.
Bills grouped by supplier: Bills are organised by supplier, with a per-supplier total so you can see how much goes to each payee.
Send remittance advice: Checkbox to email remittance advice to suppliers. It is on by default; turn it off if you do not want emails sent for this batch.

Payment Options

How you can complete the batch depends on how many suppliers are involved and whether bank details are complete.

Multiple suppliers

If every supplier in the batch has bank details (BSB and account number), you can use Pay & Download ABA. That generates a single ABA file covering all payees—appropriate when you want one bank withdrawal for the full batch.
If any supplier is missing bank details, multi-supplier batch payment via ABA is blocked. You will see a message to add bank details on those supplier records before continuing.
For batches with more than one supplier, an ABA file is the supported path for paying through the bank in one transaction. Without complete supplier bank details, you cannot proceed with that flow for the whole batch.

Single supplier

Pay & Download ABA appears when the supplier has bank details and ABA generation is configured in your organisation settings.
Record Payment is always available. Use it when you have already paid the supplier outside this flow (for example, you paid manually via internet banking or another method) and only need to mark bills paid and post the journal in Rebased.

ABA File Setup

Before you can use Pay & Download ABA, configure your organisation and suppliers.

Your business (ABA header)

Go to Settings → Payments → Bank Payments.
Enter your bank code, Direct Entry User ID, BSB, account number, and account name as required by your bank’s direct entry setup.
These details identify your business on the ABA file header so your bank can process the batch.

Suppliers

Each supplier paid via ABA needs BSB and account number stored on their supplier record (bank account details). Without them, that supplier cannot be included in an ABA batch where those details are required.

After Creating a Batch Payment

When you complete a batch payment:

Selected bills move to Paid.
A journal entry is created: typically debit Accounts Payable and credit the bank account you paid from.
If you chose Pay & Download ABA, the .aba file downloads automatically. Upload it through your bank’s internet banking or bulk payment channel as your bank instructs.
If Send remittance advice was enabled, remittance advice emails are sent according to your setup (one email per supplier, listing that supplier’s bills in the batch).

Batch Payment Detail Page

Open a batch payment from your history to see:

All bills in the batch, grouped by supplier.
An option to re-download the ABA file (when ABA was used).
Actions to send or resend remittance advice to individual suppliers.
Delete batch payment, which reverses the payment in the system (see below).

Deleting a Batch Payment

Deleting a batch payment:

Reverses the associated journal entry.
Resets every bill in the batch back to Awaiting Payment.

This action cannot be undone. To pay those bills again, create a new batch (or pay them individually).

Bank Reconciliation

An ABA payment produces one bank withdrawal for the total of the batch. When reconciling:

Match that single bank transaction to the batch payment journal (or the batch payment record your workflow uses).
You get a straightforward one-to-one match; you do not need to split the bank line across many bills.

Remittance Advice

One email per supplier, not one per bill.
Each email lists all bills from that supplier that were included in the batch.
If Send remittance advice was checked in the modal, emails are sent as part of creating the batch.
You can also send or resend advice later from the batch payment detail page for specific suppliers.

Troubleshooting

”ABA file generation is not configured”

Complete Settings → Payments → Bank Payments with your ABA bank details (bank code, Direct Entry User ID, BSB, account number, account name, as applicable). Until that is saved, ABA download will not be available.

”All suppliers must have bank details”

Open each supplier in Suppliers and add BSB and account number under bank account details. Every supplier in a multi-supplier ABA batch must have valid payee banking information.

ABA file rejected by the bank

Confirm your Direct Entry User ID matches what your bank assigned.
Check BSB format (often XXX-XXX or as your bank specifies).
Verify account numbers and account names match bank requirements for direct entry files.

Bills Tab - View and manage bills
Bill Editor - Create and edit bills
Suppliers - Manage supplier details and bank accounts
Bill Settings - Configure bill defaults