Bank Accounts

Manage your business bank accounts in Rebased. Use statement/manual accounts for banks without live feeds, or connect live feeds for automatic transaction syncing. If you migrated from another system, bank accounts imported from your Trial Balance appear as Ready to set up so you can connect them once without recreating them.

Imported bank accounts from migration

When your Trial Balance includes bank accounts, Rebased creates them in your Chart of Accounts and keeps their opening balances there. On the Bank page, those accounts appear under Ready to Set Up (from Chart of Accounts).

Click Set Up Bank and choose how the account will be used:

Your Trial Balance opening balance stays on the original Chart of Accounts account either way. Payments, reconciliation, reports, and opening balances all use that same linked account.

Creating a manual account

Manual accounts work without live bank feeds. You record transactions via statement import or manual entry.

Steps to create

• Click Add Bank Account
• Select Manual Account
• Fill in account details:

• Click Create Account

Opening balance

The opening balance is critical for accurate reconciliation:

• Use the balance from your bank statement on the opening date
• This becomes the starting point for all calculations
• You can adjust later if needed (see troubleshooting)
• Should match your actual bank balance on that date

Account types

Choose the appropriate type for accurate financial reporting:

Account detail view

Click any account card to open the detail view with three tabs:

Reconcile tab

Match bank transactions to your ledger:

• Unreconciled transactions from feeds or imports
• AI-suggested matches with confidence scores
• Bulk reconciliation tools
• Manual matching options

See Reconciliation documentation →

Bank Statements tab

Review the bank-side transaction record:

• For live-feed accounts, view posted transactions and rows labelled Pending at bank
• For manual accounts, upload PDF statements and review extracted transactions
• View import history and statement period tracking where statements are used
• Use Feed Health or Statement Health for balance guidance
• Review past uploads in Statement Library (View PDF, Flag incorrect extraction, Rollback)

See Statement Import documentation →

Account Transactions tab

View your ledger (what Rebased recorded):

• All payments and receipts
• Journal entries affecting this account
• Transfer history
• Spending categorization
• Drop a PDF or image onto a reconciled row to attach a receipt (see Reconciliation — Attach receipts)

Sorting: Click the Date or Status column headers to sort. Sorting by Status puts Unreconciled first so you can find open items without scrolling the whole ledger (works across pages).

Editing accounts

Modify account details

• Open account detail view
• Click More actions (three dots)
• Select Edit Account
• Update fields as needed
• Save changes

Editable fields:

• Account name
• Account number
• BSB
• Account type

Protected fields:

• Opening balance (see troubleshooting for corrections)
• Currency

Archive an account

Archive inactive accounts to hide them from main views while preserving historical data:

• Open account detail view
• Click More actions
• Select Archive Account
• Confirm archive

Archived accounts:

• Hidden from Bank Accounts tab
• Still accessible via Archived Accounts tab
• All transaction history preserved
• Can be restored later

Restore archived account

• Go to Bank → Archived Accounts tab
• Find the archived account
• Click Restore
• Account reappears in main list

Multiple accounts

Manage multiple bank accounts for your business:

Best practices

• Create separate accounts for each bank account you use
• Use clear, unique names (e.g., “Westpac Business”, “ANZ Savings”)
• Keep archived accounts for historical records
• Don’t delete accounts with transaction history

Account switching

From any account detail view:

• Click the account name dropdown
• Select another account
• Quickly switch without returning to main Bank page

Connecting to live feeds later

If you start with a manual account, you can upgrade to a live feed:

Manual to live feed conversion

• Ensure you have Pro subscription (live feeds require paid plan)
• Click Add Bank Account → Connect Live Feed
• Authenticate with your bank through the secure live feed flow
• System detects matching manual account
• Review Account Matching Modal:
  • Confirm account match (by account number)
  • Confirm whether the live feed is the same bank account
  • Review any overlap or missing pre-feed activity
• Click Match Accounts to complete

What happens:

• Manual account is archived
• Live feed account takes over
• Live feed transactions remain the source for bank-provided activity
• If pre-feed activity is missing, Feed Health can prompt for a statement upload
• Matching rows from the archived manual account can be moved into the live account during gap fill
• Fresh-start accounts should resolve to a $0 opening baseline once pre-feed activity is complete

For migrated businesses, opening balances are handled through the migration conversion date and Opening Balances workflow.

If a live feed temporarily shows Bank Updating, the bank balance has usually arrived before all matching transaction rows. Refresh later, or use Feed Health repair only if the difference persists.

If the bank account came from your Trial Balance, start from the Ready to Set Up card instead of creating a separate manual account first. That lets Rebased link the live feed directly to the existing Chart of Accounts account and preserve the imported opening balance.

See Live Bank Feed documentation →

AU-specific notes

BSB codes

• 6-digit format: XXX-YYY
• First 3 digits: Bank code
• Last 3 digits: Branch code
• Required for AU bank accounts

Account numbering

• Can use full number or masked (•••• XXXX)
• Full number helps with live feed matching
• Masked is acceptable for manual accounts

GST considerations

• Bank fees: Usually include GST (code to expense with GST)
• Interest income: No GST
• Transfers between accounts: No GST (internal movement)
• Merchant fees: Typically GST-inclusive

Troubleshooting

Opening balance is wrong

If you entered the wrong opening balance:

• Check if any transactions have been recorded
• If no transactions: Edit account → adjust opening balance
• If transactions exist: Create adjustment journal entry
• Or archive account and create new one with correct balance

Adjustment entry method:

• Debit/Credit: Bank account
• Offset: Equity or adjustment account
• Amount: Difference between wrong and correct balance
• Date: Opening date

Can’t edit account type

Account type affects reporting. To change:

• Archive the account
• Create new account with correct type
• Transfer balance via journal entry
• Keep old account for history

Account not appearing

• Check Archived Accounts tab
• Verify you have Bank module permissions
• Ensure correct business context
• Refresh the page

Duplicate accounts created

If you accidentally created two accounts for the same bank account:

• Determine which has more accurate data
• Archive the duplicate
• If both have transactions: Contact support for merge assistance

Related pages

• Bank Overview - Main bank documentation
• Statement Import - Uploading PDF statements
• Bank Reconciliation - Matching transactions
• Live Bank Feed - Automatic feed connection
• Bills & Purchases - Paying bills
• Invoices - Recording payments

Last updated: July 9, 2026