Bank Accounts

Manage your business bank accounts in Rebased. Create manual accounts for banks without live feeds, or connect live feeds for automatic transaction syncing.

Creating a manual account

Manual accounts work without live bank feeds. You record transactions via statement import or manual entry.

Steps to create

Click Add Bank Account
Select Manual Account
Fill in account details:

Field	Description	Example
Account Name	Descriptive name	”ANZ Business Checking”
Account Type	Category for reporting	Checking, Savings, Credit Card
Account Number	Full or masked number	”1234-5678-9012-7878” or ”•••• 7878”
BSB	AU bank branch code	”012-345”
Opening Balance	Starting balance	$5,000.00
Opening Date	Date of opening balance	2025-01-01
Currency	Account currency	AUD

Click Create Account

Opening balance

The opening balance is critical for accurate reconciliation:

Use the balance from your bank statement on the opening date
This becomes the starting point for all calculations
You can adjust later if needed (see troubleshooting)
Should match your actual bank balance on that date

Account types

Choose the appropriate type for accurate financial reporting:

Type	Use For	GST Treatment
Checking	Primary operating account	N/A (asset)
Savings	Reserve funds, GST collection	N/A (asset)
Credit Card	Business credit card	N/A (liability)
Term Deposit	Fixed-term investments	N/A (asset)
Loan	Business loans	N/A (liability)
Other	Special-purpose accounts	Varies

Account detail view

Click any account card to open the detail view with three tabs:

Reconcile tab

Match bank transactions to your ledger:

Unreconciled transactions from feeds or imports
AI-suggested matches with confidence scores
Bulk reconciliation tools
Manual matching options

See Reconciliation documentation →

Bank Statements tab

Manage imported statements:

Upload PDF statements
View import history
Review extracted transactions
Statement period tracking

See Statement Import documentation →

Account Transactions tab

View your ledger (what Rebased recorded):

All payments and receipts
Journal entries affecting this account
Transfer history
Spending categorization

Editing accounts

Modify account details

Open account detail view
Click More actions (three dots)
Select Edit Account
Update fields as needed
Save changes

Editable fields:

Account name
Account number
BSB
Account type

Protected fields:

Opening balance (see troubleshooting for corrections)
Currency

Archive an account

Archive inactive accounts to hide them from main views while preserving historical data:

Open account detail view
Click More actions
Select Archive Account
Confirm archive

Archived accounts:

Hidden from Bank Accounts tab
Still accessible via Archived Accounts tab
All transaction history preserved
Can be restored later

Restore archived account

Go to Bank → Archived Accounts tab
Find the archived account
Click Restore
Account reappears in main list

Multiple accounts

Manage multiple bank accounts for your business:

Best practices

Create separate accounts for each bank account you use
Use clear, unique names (e.g., “Westpac Business”, “ANZ Savings”)
Keep archived accounts for historical records
Don’t delete accounts with transaction history

Account switching

From any account detail view:

Click the account name dropdown
Select another account
Quickly switch without returning to main Bank page

Connecting to live feeds later

If you start with a manual account, you can upgrade to a live feed:

Manual to live feed conversion

Ensure you have Pro subscription (live feeds require paid plan)
Click Add Bank Account → Connect Live Feed
Authenticate with your bank via Basiq
System detects matching manual account
Review Account Matching Modal:
- Confirm account match (by account number)
- Select cutover date (when to switch to live feed)
- Choose to keep or discard overlapping transactions
Click Match Accounts to complete

What happens:

Manual account is archived
Live feed account takes over
Historical transactions before cutover date are preserved
New transactions from cutover date come from live feed
Opening balance reconciles automatically

See Live Bank Feed documentation →

AU-specific notes

BSB codes

6-digit format: XXX-YYY
First 3 digits: Bank code
Last 3 digits: Branch code
Required for AU bank accounts

Account numbering

Can use full number or masked (•••• XXXX)
Full number helps with live feed matching
Masked is acceptable for manual accounts

GST considerations

Bank fees: Usually include GST (code to expense with GST)
Interest income: No GST
Transfers between accounts: No GST (internal movement)
Merchant fees: Typically GST-inclusive

Troubleshooting

Opening balance is wrong

If you entered the wrong opening balance:

Check if any transactions have been recorded
If no transactions: Edit account → adjust opening balance
If transactions exist: Create adjustment journal entry
Or archive account and create new one with correct balance

Adjustment entry method:

Debit/Credit: Bank account
Offset: Equity or adjustment account
Amount: Difference between wrong and correct balance
Date: Opening date

Can’t edit account type

Account type affects reporting. To change:

Archive the account
Create new account with correct type
Transfer balance via journal entry
Keep old account for history

Account not appearing

Check Archived Accounts tab
Verify you have Bank module permissions
Ensure correct business context
Refresh the page

Duplicate accounts created

If you accidentally created two accounts for the same bank account:

Determine which has more accurate data
Archive the duplicate
If both have transactions: Contact support for merge assistance

Bank Overview - Main bank documentation
Statement Import - Uploading PDF statements
Bank Reconciliation - Matching transactions
Live Bank Feed - Automatic feed connection
Bills & Purchases - Paying bills
Invoices - Recording payments

Last updated: February 24, 2026