Aged Payables

Money you owe to suppliers and when it’s due. Manage your outgoing payments and supplier relationships.

Overview

Aged Payables shows all money you owe to suppliers, organised by how long bills have been unpaid. It helps you manage cash outflows and maintain good supplier relationships.

What it shows

• All outstanding bills to suppliers
• How long each bill has been unpaid
• Total owed to each supplier
• Aging buckets (current, 30, 60, 90+ days)

Aging buckets

Bills are grouped by days overdue:

Generating the report

Step 1: Select as-at date

• Usually today (shows current position)
• Can select historical date (e.g., month-end)
• Date determines which bills are outstanding and their age

Step 2: Filter by supplier (optional)

• Show all suppliers (default)
• Select specific supplier to focus on

Step 3: Click Generate Report

Understanding the layout

Summary stat cards

Top cards show:

• Total Outstanding — All money owed to suppliers
• Current — Not yet due (plan payment)
• Overdue — Past due date (pay urgently)

Report table

Supplier            Current    1-30    31-60   61-90   90+     Total
─────────────────────────────────────────────────────────────────
Office Supplies     $800      $200      $0      $0      $0    $1,000
Tech Solutions      $1,500    $800    $300      $0      $0    $2,600
Legal Services        $0      $1,200    $0      $0      $0    $1,200
Marketing Agency      $0        $0    $500  $800      $0    $1,300
Rent & Rates        $2,000      $0      $0      $0      $0    $2,000
─────────────────────────────────────────────────────────────────
TOTALS              $4,300    $2,200    $800  $800      $0    $8,100

Mobile view

• Sortable card view below desktop breakpoint
• Shows supplier name and total prominently
• Expandable to see aging breakdown

Interpreting the report

Healthy payables

• Most amounts in “Current” bucket
• Bills paid within terms
• Good supplier relationships maintained

Cash flow management

• Current column = upcoming payments to plan for
• Overdue column = urgent payments needed
• Total = cash required to clear all debts

Concerning patterns

• Large amounts overdue (30+ days)
• Growing total without matching cash flow
• Reliance on extended supplier credit

Using the report

Payment planning

1. Review Current column — plan payments
2. Prioritise overdue amounts
3. Schedule payments to optimise cash flow
4. Maintain good supplier relationships

Cash flow management

• Current amounts = expected near-term cash out
• Plan for payment runs (weekly, twice-monthly)
• Balance early payment discounts vs cash needs

Supplier management

• Identify key suppliers (largest amounts)
• Monitor payment history with each supplier
• Negotiate terms if consistently tight

Month-end review

• Generate as-at month-end
• Track trends over months
• Accrue for month-end cut-off

Exporting

CSV export

1. Generate the report
2. Click Export → CSV
3. File downloads as Aged_Payables_YYYY-MM-DD.csv

Use CSV for:

• Payment run preparation
• Cash flow forecasting
• Supplier analysis
• Historical tracking

Best practices

Payment schedule

Supplier relationships

• Pay within agreed terms
• Communicate if delays expected
• Prioritise critical suppliers
• Take advantage of early payment discounts

Payment runs

• Schedule regular payment batches
• Weekly or twice-monthly typical
• Process all due bills in one batch
• Use batch payment processing if available

Cash flow timing

• Align payables with receivables
• Pay after collecting from customers if possible
• Consider payment terms when ordering

AU-specific notes

GST considerations

• Aged Payables includes GST amounts
• GST on purchases claimed on BAS (accrual basis) when bill received
• Paying bill doesn’t affect GST already claimed

EOFY preparation

Before June 30:

• Review all outstanding bills
• Pay any critical year-end expenses
• Accrue for services received but not yet billed
• Ensure all expenses captured for tax deduction

Tax timing

• Expense deductible when bill incurred (accrual basis)
• Not when paid (cash basis different)
• EOFY accruals ensure current year deduction

Comparison to Aged Receivables

Working Capital = Receivables - Payables (ideally positive)

Troubleshooting

Supplier total seems wrong

• Check for unallocated credit notes
• Verify payments applied correctly
• Review disputed bills

Bill age incorrect

• Check bill due date is correct
• Verify payment terms on bill
• Due date = Bill date + payment terms

Paid bills still showing

• Payment may not be applied to bill
• Check Bank Reconciliation
• Verify payment date is before as-at date

Supplier missing from report

• No outstanding bills (fully paid)
• Bills in “Draft” status (not approved)
• Credits exceed debits (supplier in credit)

Negative balance for supplier

• Supplier overpaid (in credit)
• Unapplied credit notes
• Advance payments made

Large 90+ days amounts

• Disputed bills not resolved
• Credits not applied
• System error (contact support)

Related pages

• Bill Summary — Detail of all bills
• Aged Receivables — Money owed to you
• Cash Flow — Expected cash outflows
• Bank Reconciliation — Matching payments
• Bills — Creating and managing bills

Last updated: February 24, 2026