Bills & Purchases

Track supplier bills and purchase orders in one workspace.

Bills & Purchases tabs

Upload a bill (PDF/image) from the Bills page or through Intelligence, and Rebased reads it automatically (OCR), matching or creating the supplier.
OCR extracts line items plus visible discounts, freight, shipping, handling, surcharges and other bill charges so the Bills list and Bill Editor use the same total.
After reading the document, Rebased routes automatically: supplier bills you’ll pay later become drafts; paid receipts are matched to a bank transaction when the match is clear, or held as Waiting for bank transaction — they do not create draft bills.
Corrected OCR account and GST coding can create item-level patterns that apply to future uploads. Fixing coding also helps future matches get smarter.
Choose a processing mode: Draft (uploaded bills land as drafts to review) or Autopilot (uploaded bills are approved and recorded automatically). Set it from the gear on the Bills page or in Bill Settings. This is separate from Reconciliation Autopilot.
You can still attach a paid receipt from Bank reconciliation when you already have the bank line.
Statement-like or high-risk uploads are flagged Needs Review and stay as drafts even when Autopilot is enabled (including possible duplicates or matches to an already-reconciled bank payment).
Uploads that can’t be turned into a bill are surfaced in a banner on the Bills page with a Retry option.