Leave

The Leave page manages employee time off. Track annual leave, personal leave, and other leave types with balances, requests, and approvals.

Leave types

Common Australian leave categories:

Annual Leave

Entitlement: 4 weeks per year (pro-rata for part-time)
Accrual: Monthly or per pay period
Usage: Vacation, planned time off
Payout: Paid out on termination

Personal/Sick Leave

Entitlement: 10 days per year (pro-rata)
Accrual: Per year of service
Usage: Illness, caring responsibilities
Carry over: Accumulates year to year

Other leave types

May include:

Long Service Leave: State-based entitlements
Parental Leave: Maternity/paternity/adoption
Bereavement Leave: Compassionate leave
Carer’s Leave: Caring for sick family
Domestic Violence Leave: Support for affected employees
Study Leave: Approved training/education

My Leave (Employee View)

Employees can manage their own leave through the Dashboard without needing admin access.

Access via My HR Panel

Go to Dashboard
Click Leave in the My HR panel
Personal leave view opens showing your balances and requests

What employees see

Current balances: All leave types (annual, personal, etc.)
Leave history: Past requests and usage
Pending requests: Awaiting approval
Request form: Submit new leave requests
Calendar: View your approved leave

Employee workflow

Checking balances:

Click Leave in My HR panel
View all leave type balances
See accrued, taken, and pending amounts

Requesting leave:

Click Request Leave
Select leave type
Choose date range
Enter duration (hours or days)
Add reason/notes
Submit for approval

Note: Employees only see their own leave—no access to team data.

Leave balances

Viewing balances (Admin/Manager)

Navigate to Team → Leave to see all employee balances:

Current balance: Hours/days available per employee
Accrued this year: Recently earned
Taken this year: Used so far
Pending: Awaiting approval

Payroll admins can also review leave balances from an employee’s Team Member detail screen when working on a specific payroll record.

Balance calculation

Accrues based on hours worked
Pro-rata for part-time employees
Updates after each pay run
Shows in hours or days

Leave requests

Submitting leave (via Team)

Go to Team → Leave
Click Request Leave
Select leave type
Choose date range
Enter duration (hours/days)
Add notes/reason
Submit for approval

Request details

Dates: Start and end date
Duration: Full days or partial
Type: Annual, sick, etc.
Reason: Optional explanation
Attachments: Medical certificates if required

Approval workflow

Pending approval

Requests awaiting manager review:

Email notification sent
Shows in leave calendar
Blocks dates temporarily

Approving leave

Managers can:

View all pending requests
Check team coverage
Approve or decline
Add comments

Declining leave

If declined:

Employee notified
Balance not deducted
Alternative dates suggested
Reason provided

Leave calendar

Team view

See all approved leave:

Month/week/day views
Color-coded by leave type
Who’s off when
Plan coverage

My leave view

Personal view showing:

Upcoming leave
Past leave
Balance summary
Pending requests

Access via Dashboard → Leave in My HR panel.

AU-specific considerations

NES entitlements

National Employment Standards:

Minimum 4 weeks annual leave
10 days personal/carer’s leave
2 days compassionate leave
Parental leave eligibility
Community service leave

Award/EBA variations

Some awards provide:

Additional leave (5 weeks in some industries)
Leave loading (typically 17.5%)
Different accrual rates
Specific conditions

Cash out rules

Annual leave can be cashed out (with agreement)
Must leave at least 4 weeks
Requires written agreement
Taxed as normal income

Termination and leave payout

When an employee is terminated, some leave types may need to be paid out as part of final pay. Rebased keeps this linked across payroll workflows:

use the payroll termination flow to capture cessation details
review outstanding leave balances before final pay
process required leave payouts in the employee’s final pay run where applicable

Public holidays

Separate from annual leave
Paid if normally work that day
Not deducted from leave balance

Best practices

Planning

Submit leave early for popular periods
Consider team coverage
Plan around busy periods
Discuss with manager

Recording

Submit leave before taking it
Update if plans change
Provide adequate notice
Include medical certificates when sick

Management

Review requests promptly
Check staffing levels
Approve where possible
Communicate decisions clearly

Common workflows

Booking annual leave (via Dashboard)

Go to Dashboard
Click Leave in My HR panel
Check current balance
Click Request Leave
Select dates and type
Submit for approval
Wait for confirmation

Booking annual leave (via Team)

Plan dates with manager
Go to Team → Leave
Click Request Leave
Enter details
Submit
Await approval
Receive confirmation
Time deducted from balance
Enjoy time off

Calling in sick

Notify manager ASAP
Submit sick leave request (via Dashboard or Team)
Enter dates
Attach medical certificate if >2 days
Balance updated

Checking team coverage

Go to Team → Leave → Calendar
View month/week
See who’s off when
Plan workload distribution
Approve/decline pending

Troubleshooting

Balance wrong

Check accrual settings
Verify part-time ratio
Review recent payslips
Contact payroll if persistently wrong

Request stuck pending

Remind manager to approve
Check email notifications
Verify dates not conflicting
Cancel and resubmit if needed

Can’t submit request

Check sufficient balance
Verify dates in future
Ensure not duplicate
Check role permissions

Leave loading not showing

Verify award applies
Check settings configured
Confirm included in pay run
Check the employee’s payroll configuration if leave-loading eligibility is controlled from payroll settings
Review next payslip

Payroll - Leave payments processed here
Team Members - Manage who can request leave
Settings - Configure leave types and rules
Timesheets - Leave hours may show here
Dashboard - My Leave access for employees

Last updated: April 11, 2026