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Australia (AU)TeamTimesheets

Timesheets

The Timesheets page tracks hours worked by team members. Enter regular and overtime hours weekly for payroll processing.

Overview cards

At the top of the page, summary cards show timesheet status:

Pending Approval

  • Hours: Total hours awaiting approval
  • Action: Review and approve for payroll
  • Impact: Unapproved hours don’t flow to payroll

Approved

  • Hours: Total approved hours this period
  • Status: Ready for payroll processing
  • Lock: Approved hours typically locked

Total Team Hours

  • Hours: All hours entered (regular + overtime)
  • Scope: Current pay period
  • Visibility: Quick summary for managers

My Timesheets (Employee View)

Employees can enter their own timesheets through the Dashboard without needing admin access.

Access via My HR Panel

  1. Go to Dashboard
  2. Click Timesheets in the My HR panel
  3. Personal timesheet view opens showing only your hours

What employees see

  • Personal timesheet for current pay period
  • 14-day grid (Mon-Sun x 2 weeks)
  • Regular and overtime hours
  • Submission status
  • Click any day to enter hours

Employee workflow

  1. Click Timesheets in My HR panel
  2. Click day cell to edit
  3. Enter hours (decimals allowed: 7.5)
  4. Press Enter to save
  5. Repeat for all days worked
  6. Submit for approval when complete

Note: Employees only see their own timesheet—no access to team data.

Pay periods

Period navigation

  • Previous Period: View past weeks
  • Current Period: Current/ongoing week
  • Next Period: Future (disabled if not current)

Period display

Shows:

  • Start date: First day of period
  • End date: Last day of period
  • Current indicator: If viewing current pay period

Timesheet grid (Admin/Manager View)

The Team → Timesheets interface shows a weekly grid for all team members:

Employee rows

Each team member has:

  • Name: Employee name
  • Status: Draft, Submitted, Approved
  • Regular hours: Standard hours worked
  • Overtime hours: Additional hours
  • Total hours: Sum of regular + overtime

Day columns

Days of the week showing:

  • Day abbreviation: Mon, Tue, Wed, etc.
  • Date: Day number
  • Hours entered: Click to edit
  • Dash (-): No hours entered

Entering hours

Click to edit

  1. Find employee row (or your own row)
  2. Click day cell to edit
  3. Enter hours (decimal allowed: 7.5)
  4. Press Enter or click away
  5. Hours saved automatically

Hour types

  • Regular: Standard hours
  • Overtime: Extra hours (typically 1.5x or 2x rate)
  • Total: Regular + Overtime (auto-calculated)

Weekly view

Shows 14 days split as:

  • First week: 7 days (Mon-Sun)
  • Second week: 7 days (Mon-Sun)
  • Typical for fortnightly pay periods

Status workflow

Draft

  • Hours entered but not submitted
  • Can be edited freely
  • Not visible for approval yet

Submitted

  • Employee has submitted for approval
  • Awaiting manager review
  • Still editable by authorized users

Approved

  • Hours approved for payroll
  • Locked from further edits
  • Flows to payroll processing

Status filter

Filter timesheets by:

  • All Status: Show everything
  • Draft: Only draft entries
  • Submitted: Awaiting approval
  • Approved: Approved hours

Sort options

  • Sort by Name: Alphabetical
  • Sort by Hours: By total hours
  • Sort by Status: Group by status
  • Search by employee name
  • Quick find specific person
  • Partial matches work

AU-specific considerations

Award/EBA rates

  • May require specific hour tracking
  • Overtime thresholds defined by award
  • Penalty rates for weekends/public holidays
  • Break entitlements

NES compliance

  • Maximum weekly hours
  • Break requirements
  • Overtime reasonable limits
  • Record keeping requirements

Payroll integration

  • Approved hours flow to payroll
  • Calculates based on employee rates
  • Includes overtime penalties
  • Leave balances updated

Best practices

Daily entry

  • Enter hours daily while fresh
  • More accurate than weekly recall
  • Reduces errors
  • Faster submission

Approval workflow

  • Employees submit by deadline
  • Managers review promptly
  • Approve before payroll cutoff
  • Address discrepancies quickly

Accuracy

  • Round to nearest 15 minutes
  • Breaks not typically tracked
  • Record actual start/finish
  • Note any special conditions

Common workflows

Entering own timesheet (via Dashboard)

  1. Go to Dashboard
  2. Click Timesheets in My HR panel
  3. Click day cell to edit
  4. Enter hours worked
  5. Repeat for each day
  6. Submit for approval

Entering own timesheet (via Team)

  1. Go to Team → Timesheets
  2. Find your name in list
  3. Click day cell to edit
  4. Enter hours worked
  5. Repeat for each day
  6. Submit for approval

Approving team timesheets

  1. Go to Team → Timesheets
  2. Use filters to find pending
  3. Review hours entered
  4. Compare to schedules/rosters
  5. Approve or request changes
  6. Approved hours go to payroll

Correcting errors

  1. Find employee and day
  2. Click cell to edit
  3. Update hours
  4. Save
  5. Re-approve if needed

End of period

  1. Confirm all hours entered
  2. All submitted for approval
  3. Review and approve
  4. Process payroll

Troubleshooting

Hours not saving

  • Check you pressed Enter
  • Verify not in read-only mode
  • Ensure pay period not locked
  • Check network connection

Can’t approve

  • Verify you have manager/admin role
  • Check timesheet submitted first
  • Ensure not already approved
  • Try refreshing page

Hours not in payroll

  • Confirm timesheet approved
  • Check payroll period matches
  • Verify employee active
  • Check rate configured

Wrong totals

  • Review individual day entries
  • Check for decimal errors
  • Verify regular vs overtime split
  • Confirm no overlapping entries

Last updated: February 24, 2026

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