Skip to Content
Australia (AU)Bills & PurchasesBill Settings

Bill Settings

The Bill Settings page configures default values and numbering for Bills & Purchases. Set up PO numbering sequences and default delivery addresses to streamline your procurement workflow.

Purchase Order Numbering

Configure the sequence for purchase order numbers.

Next PO Number

Number field: The next PO number to be used.

  • Format: Number only (prefix “PO-” is automatic)
  • Example: Enter “1001” → PO displays as “PO-1001”
  • System increments automatically after each PO

Setting the starting number

Useful when:

  • Migrating from another system: Continue your existing sequence
  • New business: Start from 1000 or 1001
  • Year-based: Some businesses use year prefix (contact support)

Update button

Click Update to change the next PO number.

Important notes:

  • Must be higher than any existing PO number
  • Cannot decrease number (prevents duplicates)
  • Check current highest PO before changing

Numbering best practices

  • Sequential: Maintain continuous sequence
  • Gap-free: Avoid jumping numbers unnecessarily
  • Consistent: Don’t reset numbering
  • Unique: Each PO has unique number

Purchase Order Defaults

Set default values that pre-fill on new purchase orders.

Default Delivery Address

Text area: Your standard delivery location.

  • Pre-fills on new POs
  • Can be overridden per PO
  • Useful if you have one main receiving location

Examples:

123 Main Street
Warehouse B
Sydney NSW 2000
Attn: Receiving Department
456 Industrial Road
Melbourne VIC 3000

When to use defaults

Set a default when:

  • Most deliveries go to same address
  • You have a central warehouse
  • Saves time on repetitive data entry

Leave blank when:

  • Delivery addresses vary significantly
  • Multiple receiving locations
  • Prefer to enter per PO

Settings workflow

Initial setup (new business)

  1. Go to Bills & Purchases > Bill Settings
  2. Set Next PO Number (suggest starting at 1001)
  3. Click Update
  4. Enter Default Delivery Address (if applicable)
  5. Click Save Settings

Migration from another system

  1. Review your last PO number in old system
  2. Set Next PO Number to continue sequence
  3. Example: Last PO was “4532” → enter “4533”
  4. Update and save

Changing defaults

  1. Return to Bill Settings anytime
  2. Modify delivery address as needed
  3. Adjust PO numbering if required
  4. Save changes

AU-specific considerations

PO numbering for compliance

  • Sequential numbering aids audit trails
  • Required for proper record keeping
  • Maintain consistency for tax purposes

Delivery addresses

Ensure default includes:

  • Complete Australian address
  • Contact person if specific
  • Any special delivery instructions
  • Building/floor if applicable

Bank Payments (ABA Files)

Configure your business bank details for generating ABA payment files. ABA files are used for batch payments to suppliers and for payroll. These details are also used for SuperStream submissions.

Required fields

FieldDescription
BankYour financial institution (e.g., ANZ, CBA, NAB, WBC)
Direct Entry User IDA 6-digit number assigned by your bank for direct entry processing
BSBYour business bank account BSB (format: XXX-XXX)
Account NumberYour business bank account number
Account NameThe name on your business bank account
File DescriptionA label included in the ABA file header (e.g., “PAYMENT”)

Setting up ABA

  1. Go to Settings > Payments tab
  2. Locate the Bank Payments (ABA Files) section
  3. Select your Bank from the dropdown
  4. Enter your Direct Entry User ID (contact your bank if you don’t have one)
  5. Enter your BSB, Account Number, and Account Name
  6. Optionally set a File Description (defaults to “PAYMENT”)
  7. Click Save Configuration

When is this needed?

ABA configuration is required before you can:

  • Use Pay & Download ABA in batch payments
  • Download ABA files for payroll wages or super payments

If ABA is not configured, the batch payment modal will show a message with a link to this settings page.

Getting your Direct Entry User ID

Your bank assigns a Direct Entry User ID when you register for bulk electronic payments. Contact your bank’s business banking team to request one. Some banks call this a “DE User Number” or “APCA User Number”.

Integration with workflow

Purchase Orders

  • PO numbers generated from this setting
  • Default delivery address pre-fills
  • Override allowed on individual POs

Bills

  • Bills don’t use this numbering (use separate bill reference)
  • Settings focused on procurement side

Batch Payments

  • ABA bank details from this page are used in the ABA file header
  • Each supplier also needs their own bank details on their supplier record

Best practices

PO numbering

  • Start with round number (1000, 1001)
  • Don’t skip sequences
  • Plan ahead if multiple locations/branches
  • Document your numbering scheme

Delivery address

  • Keep updated if moving locations
  • Include specific instructions
  • Note any receiving requirements
  • Update seasonally if needed (e.g., different construction sites)

Regular review

  • Check settings annually
  • Verify next number is correct
  • Update delivery address if changed
  • Review when business processes change

Troubleshooting

PO numbers wrong

  • Check Next PO Number setting
  • Cannot reuse numbers already taken
  • Must manually set if you need to correct sequence

Can’t update PO number

  • New number must be higher than all existing POs
  • Check highest existing PO number first
  • Contact support if stuck

Default address not appearing

  • Must click Save Settings after entering
  • Check if address was actually saved
  • Can still be blank if preferred

Need different numbering format

Current format is “PO-XXXX”. If you need:

  • Different prefix
  • Year-based numbering
  • Branch codes

Contact support for custom configuration.

Last updated on
EmailsBank