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Australia (AU)InventoryInventory Settings

Inventory Settings

The Inventory Settings page configures how your inventory module behaves. Set up low stock alerts, notifications, and automation preferences.

Low Stock Alert Mode

Configure automatic actions when items fall below their reorder point.

Disabled

No automatic alerts sent.

  • Stock levels tracked but no notifications
  • Manual monitoring required
  • Suitable for very small inventories
  • No automated actions

Email Notification

Send email alerts when stock goes low.

When enabled:

  • System checks stock levels regularly
  • Emails sent when quantity < reorder point
  • Sent to configured recipients
  • Includes item details and current stock

Email recipients:

  • Configure in notification settings
  • Multiple recipients supported
  • Typically inventory manager, purchasing officer

Create Draft Purchase Order (Coming Soon)

Automatically create POs for low stock items.

When available:

  • Detects low stock items
  • Creates draft purchase order
  • Groups items by supplier
  • You review and send manually

Auto-Send Purchase Order (Coming Soon)

Full automation for reordering.

When available:

  • Detects low stock
  • Creates purchase order
  • Automatically sends to supplier
  • Fully hands-off reordering

Use with caution:

  • Requires trusted suppliers
  • Accurate reorder points essential
  • Regular review recommended

Configuring email notifications

Recipients

Set who receives low stock alerts:

  1. Go to Settings → Notifications
  2. Find Inventory section
  3. Add email addresses
  4. Save

Typical recipients:

  • Inventory manager
  • Purchasing officer
  • Business owner
  • Operations manager

Email content

Low stock emails include:

  • Item name and code
  • Current quantity
  • Reorder point
  • Suggested order quantity
  • Link to item in Rebased

Frequency

  • Real-time: Alert sent immediately when stock goes low
  • Daily digest: One email per day with all low stock items
  • Configurable: Choose based on business needs

Best practices

Choosing alert mode

Disabled:

  • Very small inventory
  • Frequent manual checks
  • Minimal stock risk

Email Notification (Recommended):

  • Most businesses
  • Ensures awareness
  • Allows human decision
  • Flexible response

Create Draft PO (when available):

  • Larger inventories
  • Established suppliers
  • Regular reorder patterns
  • Saves time

Auto-Send (when available):

  • High-volume operations
  • Very reliable suppliers
  • Standardized products
  • Mature processes

Setting reorder points

Accurate reorder points are critical:

Calculate based on:

  • Supplier lead time
  • Daily/weekly usage rate
  • Safety buffer (20-30%)
  • Seasonal variations

Example:

  • Lead time: 2 weeks
  • Weekly usage: 10 units
  • Safety buffer: 30%
  • Reorder point: 26 units (20 + 6)

Review and adjust

Monthly:

  • Check if alerts appropriate
  • Adjust reorder points
  • Review notification recipients

Quarterly:

  • Analyze alert frequency
  • Optimize reorder points
  • Assess automation options

AU-specific considerations

Supplier reliability

Australian suppliers may have:

  • Longer lead times (geographic factors)
  • Seasonal availability
  • Import delays
  • Adjust reorder points accordingly

Notification timing

Consider business hours:

  • Alerts during business hours
  • Time zone considerations
  • After-hours urgency for critical stock

Compliance

Maintain records:

  • Reorder decisions documented
  • Supplier communications saved
  • Audit trail for stock management

Troubleshooting

Not receiving alerts

Check:

  • Alert mode not set to “Disabled”
  • Email addresses correct
  • Reorder points set on items
  • Notifications not in spam folder
  • Email service configured

Too many alerts

Solutions:

  • Review and raise reorder points
  • Switch to daily digest
  • Disable for non-critical items
  • Adjust safety stock levels

Alert timing wrong

Adjust:

  • Review reorder point calculations
  • Consider lead time changes
  • Factor in demand variability
  • Update settings regularly

False alerts

Causes:

  • Incorrect stock counts
  • Pending orders not recorded
  • Wrong reorder points
  • System delays

Fix:

  • Update stock quantities
  • Record incoming orders
  • Recalculate reorder points
  • Check for processing delays
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