Email signatures

Email signatures are being prepared for a limited rollout. They are not generally available. The steps below apply only when signature controls have been enabled for your business.

Choose your signature

Open an email draft and choose Add signature or Change signature. Select Company default or another Brand Template, then enter your name, job title, phone, displayed email and sign-off. A shared mailbox can show your name or a team name such as “Accounts team”. This changes the displayed signature, not the mailbox that sends the email.

Choose whether to include the company logo, phone, website and address. You can also choose whether signatures appear on new emails, replies and forwards. Compact replies keeps the name, title, company and sign-off while leaving out contact details and the logo.

Choose Refresh preview after editing, then Use this signature to apply it to the current draft. Save defaults saves your choices for new drafts in this business. Your preferences are personal, including when you use a shared mailbox.

Save, change or omit

Choose Save draft to save the email and its signature together. To remove the signature from this email, choose Omit signature, then save the draft.

Existing saved drafts keep their signature until you explicitly change it. Updating defaults or company branding does not change an email that has already been queued or sent. Open Change signature and refresh the preview when you want an editable draft to use current branding.

If a template, website or logo is unavailable, the preview explains what was left out. Your personal details can still appear. If access to the mailbox has changed, reopen Email with an account that has access before continuing.